Automate your enrollment system to save time and money, simplify the process for families, and more effectively plan your marketing and student recruitment.
Streamlined Application Processes and Recruiting
Independent and private schools operate in a different environment from that of public schools. To stay competitive, you need efficiency in your processes and good data to inform student recruitment efforts. With SchoolMint’s solution — customized for your school’s specific needs — you can bring your enrollment and recruiting processes online to streamline applications, manage waitlists, engage with parents more effectively, and focus your recruitment planning.
Simplified Registration and Re-Enrollment
Registering new students and re-enrolling returning students is paperless and painless with SchoolMint’s intuitive system that lets you automate every part of your process. Parents can register their student and check their status, all from their own mobile devices. Save time and money and operate with greater efficiency, and have 24/7 access to registration status, student data and demographics, and fee payments. Data is accurate and secure — submissions and changes are synchronized across the system and stored in a private cloud environment. Dashboards and reports give you all the analytics you need to effectively plan your marketing, recruiting, and operations.
Powerful Digital Forms and Documents
Go paperless for all of your forms and student documents throughout the year — not just at enrollment time. With easy form-building tools and mobile-friendly access for parents that allows them to fill out any form and upload any required documents from their own device, you’ll have an automated, more efficient way to gather and manage the information you need. Any updates to family information are shared across the entire SchoolMint system, so you’ll have cleaner, more up-to-date, and more consistent information that you can access from the cloud, securely, at any time.
Other Features for Independent Schools
With the automated waitlist, the system does all the work — it tracks and assigns open seats according to your priorities and rules, then populates the waitlist in the correct order. As students accept offers, waitlisted applicants move up appropriately, and both parents and administrators can check their dashboards anytime to check status.
Mobile Access for Parents
Families can use a mobile app or their computer to submit applications and view statuses — even for multiple children. The can also accept offers, register, withdraw, decline, track their child’s waitlist status, and even schedule interviews and shadow days.
Letters of Recommendation
Letters of recommendation from teachers and counselors can be collected and attached to the student’s online application. Recommenders are notified by email and can submit their letter through a secure web-based form.
Send communications to individual families, targeted groups, or the entire school. Use templates to save time composing messages, and deliver them automatically in the mode parents prefer — email, text message, or voice message. View details about all parent interactions at a glance through the communications log.
Events and Interviews
Send invitations to families for open houses, interviews, tours, and other school events, and parents can RSVP right from their smartphones. Track RSVPs, manage event capacity, and send reminders by email or text message. You can even take attendance in the system.
Parent Interest Tracker for Schools
Manage your growth more effectively and plan your recruitment efforts by getting better visibility into who is interested in which of your schools, and why. Then track and stay and touch with interested families, and get actionable insights into which of your recruitment efforts are most effective.
SchoolMint integrates directly with leading student information systems (SIS) and is designed for smooth export and import with all others. By tapping into the power of APIs and capturing data in a way that mirrors SIS structure, SchoolMint helps unify student data and keep it up to date. Your SIS integration has built-in data quality checks to help prevent duplicates and incomplete or invalid data.