Application & Lottery Management

Bring your school applications and lotteries online to streamline your enrollment process and increase transparency. Ease the burden on parents with a multilingual, mobile-friendly app that allow them to complete applications and respond to school offers through their smartphone.
Online Application and Lottery Management System

Your Process, Paperless

Paperless Process

Mobile-Friendly Applications and Lotteries

Parents use their smartphone to complete applications, capture and upload required documents, check status, and accept or decline offers.

Improved Family Communications

Increase parents’ engagement, keep them informed by reaching them through email, text message, or voice message, and tracking all interactions online.

Better Data and Transparency

Data is verified, can integrate with your SIS, and is securely stored in the cloud for 24/7 access. Lotteries are safe from tampering, and there’s always an audit trail.

Efficiency and Cost Savings

Save countless hours of staff time and cut down significantly on the costs of printing, mailing, and paper.

 

Data Quality, Reports, and Analytics

Data Validation

Autocorrect and auto-populating data fields help minimize errors, and all addresses are validated as they’re entered using Google Maps and USPS.

Cleaner School Lotteries

Run reports to identify duplicate applications and check student age eligibility before you run the lottery to help ensure accurate and fair offers and assignments.

SIS Integration

Keep student data unified, accurate, and up to date by connecting SchoolMint connects with your student information system (SIS). Learn more about SIS integration.

Dashboards

Parents can check the status of their child’s application and offers on the student dashboard. The administrator dashboard gives staff the status and overall stats about applications, open seats, and offers in real time.

Reports

View overall stats at a glance through dashboards, and create and export reports to analyze applicant data and trends using bar charts, pie charts, tables, and maps.

Audit Trail

All activities are automatically tracked, and robust audit reports give all the details you need about every change, assignment, parent communication, or action taken.

Lottery and Waitlist Management

Online Lottery and Waitlist Management for Schools

Fair and Transparent School Lotteries

Lotteries are run by a secure computer algorithm, so your rules and priorities are followed every time and families can be assured of an equitable, tamper-proof process.

Track Open Seats and Extend Offers

See which applicants are eligible for an offer and send them a notification with a click of a button.

Automated Assignments

The system assigns open seats and populates the waitlist, and applicants are automatically moved up and down the list, all based on your rules and priorities.

Instant Offer Responses

Families can accept or decline an offer through their own device at any time, so schools know their enrollment numbers and can start planning for the coming year.

Data Security

 

HIPAA and FERPA compliance

HIPAA/FERPA Compliant

SchoolMint complies with data privacy regulations under the Health Insurance Portability and Accountability Act (HIPAA) and Family Educational Rights and Privacy Act (FERPA).

 

 

collect electronic signatures from parents for school documents

Account-Level Controls and E-Signatures

Set permissions based on roles to help maintain data security and student privacy. Parents establish a secure e-signature to certify forms throughout the year.

 

 

 

 

 

transfer data encryption

Data Encryption

Data is secured with 256-bit Secure Sockets Layer (SSL) encryption during transfer.

 

 

 

student and parent data storied in private secure cloud

Private Cloud Storage

All information is secured in a protected cloud environment, and permissions are set so that each user has access to only the information they are authorized to view.

SIS Integration

send data to and from student information system SIS
SchoolMint integrates directly with leading student information systems (SIS) and is designed for smooth two-way data exchange with all others. By tapping into the power of APIs and building in data quality checks, SchoolMint helps keep student data synchronized and up to date while minimizing data duplication and errors.