Improved Applications Process and Data Visibility for Magnet Programs

Vancouver Public Schools

Vancouver Public Schools logo

Vancouver, WA

Vancouver Public School (VPS) needed a more efficient way to manage the application and lottery process for its magnet programs. With their previous system, it was challenging and time consuming for both parents and staff to access application data, and for staff to analyze the data in a robust way.

“Our program coordinators weren’t able to view application data in real time, so our district office staff would have to manually push out reports to them each week, which was tedious,” said Wendi Russell, the district’s CTE Director. “We needed a better back-end data structure and analytics to manage the process and communicate with our families and students.”

SchoolMint provided VPS with an intuitive and comprehensive system to manage the application process — from providing real-time access to applications and application status for parents and staff, to monitoring and tracking annual application trend data, to linking teacher and counselor recommendations to applications.

“The application process has gone without a hitch from the applicant’s side. We have received more than 1,300 applications this year and have received overwhelmingly positive feedback from both parents and staff about the process,” said Russell. “In addition to helping streamline our operations, SchoolMint has also been extremely responsive to our district’s needs. The level of customer service has exceeded our expectations.”