Digital Forms and Document Management

Automate the information collection process from families and cut down on paper forms, manual form processing, and document collection. Securely upload and store student documents in the cloud and have around-the-clock, real time access to the critical student information you need.
create online forms and upload manage file storage documents

Administer All of Your School Forms Online

manage forms online

Use SchoolMint to manage your student registration forms and any forms you need throughout the year:

  • Field trip permissions
  • Free and reduced-price lunch forms
  • Athletics forms
  • Any other forms that are currently on paper

Build and Manage Custom School Forms

Create any custom forms with SchoolMint’s easy yet powerful form-building tools, and parents can complete and submit forms from their smartphone.

Upload Student Documents

Parents can use their mobile device to scan and upload student documents, which are stored securely in the cloud.

Track Forms and Documents

You can track school forms completion, route student documents to the appropriate staff, and access critical data and documents from the cloud at any time.

Build the School Forms You Need

 

build forms

Flexible Form Builder

Add any field your school needs and adjust the size as appropriate. Make select fields required for the form to be submittable.

 

 

 

clean data autofill autocomplete autopopulate

Autofilled Standard Fields

Basic information like student name, address, and grade is automatically pre-populated on all forms so parents don’t have to enter it repeatedly.

 

 

 

custom field formats

Custom Field Formats

Set field responses for your school as text boxes, checkboxes, multiple choice selections, dropdowns, or ranking. You can also set fields to request file uploads or prompt parents to enter their e-signature.

 

 

translation

Language Translation

Translate school forms into another language with the click of a button. SchoolMint can customize your system with a range of language-translation options.

 

 

Automate Intake of Student Documents

Upload Documents

Student documents like birth certificates, health records, and proof of residence are securely uploaded and stored in electronic format so authorized staff can always access them.

Mobile-Friendly Uploads

Parents can scan student documents or photograph them with their smartphone, then securely upload them from their mobile device or computer.

Document Verification

Administrators can view uploaded documents to be sure they’re legible and correct, then check the Verified box. Once a student’s documents have been verified, they can move forward in the routing process.

Online Routing

Documents can be routed online to the appropriate staff or department based on student information criteria.

Append Notes to Documents

Administrators can enter any extra notes about student documents or parent interactions, and they can even run reports that show all custom notes for a student or group of students.

Secure Storage and Access

All student documents are stored securely in the cloud — no need to keep track of copies, maintain off-site paper storage, or risk losing important information. And parents don’t have to keep re-submitting the same documents.

Analyze Data from Student Forms

form application school data reports

Real-Time Tracking of Form Data

Track forms completion to determine which students are missing information or to identify families that should get personalized communications. New data and changes are instantly synched across your SchoolMint system.

Dashboards and Reports

View the data that parents enter into custom forms through administrator dashboards and custom reports in a variety of easy-to-analyze formats — bar charts, pie charts, tables, and maps. Reports provide the analytics and trends needed to inform year-round decision making.

SIS Integration

Data from SchoolMint forms and documents connects with your student information system (SIS) to keep student data unified, accurate, and up to date. Learn more about SIS integration.

Data Security and Automated Audit Trail

Robust audit reports present details about every form, parent interaction, or change made to a student’s profile, and all information is secured in a private cloud environment. Learn more about data security.

Student Enrollment Data and SIS Integration

send student information to and from student information system SIS powerschool eschoolplus illuminate aeries
SchoolMint enrollment software integrates directly with leading student information systems (SIS) and is designed for smooth two-way data exchange with all others. By tapping into the power of APIs and building in data quality checks, SchoolMint helps keep student enrollment data synchronized and up to date while minimizing data duplication and errors.