Digital Forms & Document Management
Automate the information collection process from families and cut down on paper forms, manual form processing, and document collection. Securely upload and store student documents in the cloud and have around-the-clock, real time access to the critical student information you need.
Build the Forms You Need
Flexible Form Builder
Add any field you need and adjust the size as appropriate. Make certain fields required for the form to be submittable.
Autofilled Standard Fields
Basic information like student name, address, and grade is automatically pre-populated on all forms so parents don’t have to enter it repeatedly.
Custom Field Formats
Set field responses as text boxes, checkboxes, multiple choice selections, dropdowns, or ranking. You can also set fields to request file uploads or prompt parents to enter their e-signature.
Translate forms into another language with the click of a button. SchoolMint can customize your system with a range of language-translation options.
Manage Student Documents
Student documents like birth certificates, health records, and proof of residence are securely uploaded and stored in electronic format so authorized staff can always access them.
Parents can scan student documents or photograph them with their smartphone, then securely upload them from their mobile device or computer.
Administrators can view uploaded documents to be sure they’re legible and correct, then check the Verified box. Once a student’s documents have been verified, they can move forward in the routing process.
Documents can be routed online to the appropriate staff or department based on student information criteria.
Administrators can enter any extra notes about student documents or parent interactions, and they can even run reports that show all custom notes for a student or group of students.
Secure Storage and Access
All student documents are stored securely in the cloud — no need to keep track of copies, maintain off-site paper storage, or risk losing important information. And parents don’t have to keep re-submitting the same documents.
Analyze Forms Data
Real-Time Tracking and Sync
Track forms completion to determine which students are missing information or to identify families that should get personalized communications. New data and changes are instantly synced across your SchoolMint system.
Dashboards and Reports
View the data that parents enter into custom forms through administrator dashboards and custom reports in a variety of easy-to-analyze formats — bar charts, pie charts, tables, and maps. Reports give you the analytics and trends you need to inform year-round decision making.
Data from SchoolMint forms and documents connects with your student information system (SIS) to keep student data unified, accurate, and up to date. Learn more about SIS integration.
Data Security and Automatic Audit Trail
Robust audit reports present details about every form, parent interaction, or change made to a student’s profile, and all information is secured in a private cloud environment. Learn more about data security.
SchoolMint integrates directly with leading student information systems (SIS) and is designed for smooth export and import with all others. By tapping into the power of APIs and capturing data in a way that mirrors SIS structure, SchoolMint helps unify student data, keeping it up to date and error free—no manual entry required.