Application and Lottery Management

Bring your school applications and lotteries online to streamline your enrollment process and increase transparency. Ease the burden on parents with a multilingual, mobile-friendly app that allow them to complete applications and respond to school offers through their smartphone.
Online Application and Lottery Management System

Your Student Application Process – Paperless

Paperless Process

Mobile-Friendly Applications and Lotteries

Parents use their smartphone to complete school applications, capture and upload required documents, check application status, and manage offers.

Improved Family Communications

Increase parents’ engagement with your school. Keep them informed through email, text, or voice message, and track all school interactions online.

Better Data and Transparency

Enrollment data is verified, integrated with your SIS, and securely stored in the cloud for 24/7 access. School lotteries are safe from tampering, and there’s always an audit trail.

Efficiency and Cost Savings

Save hours of enrollment staff time and cut down significantly on the costs of printing, mailing, and paper.

 

Data Quality and Student Enrollment Analytics

Data Validation

Autocorrect and auto-populating data fields help minimize student application errors. Plus, all student addresses are validated using Google Maps and USPS.

Cleaner School Lotteries

Run applicant reports to identify duplicate applications and check student age eligibility before you run the lottery to help ensure accurate and fair offers and assignments.

SIS Integration

Keep student data consistent, accurate, and current by integrating SchoolMint enrollment data with your student information system (SIS). Learn more about SIS integration.

Application Dashboards

The school administrator dashboard provides status and overall stats for applications, open seats, and offers in real time. Parents can check the status of their child’s application and offers on the student dashboard.

Enrollment Reports

View aggregate, real time applicant stats through dashboards. Create and export reports to analyze applicant data and trends using bar charts, pie charts, tables, and maps.

Audit Trail

All applicant activities are automatically tracked and robust audit reports give all the details you need about every change to the student applicant record.

School Lottery and Waitlist Management

Online Lottery and Waitlist Management for Schools

Fair and Transparent School Lotteries

Lotteries are run by a secure computer algorithm. School lottery rules and priorities are followed every time and families can be assured of an equitable, tamper-proof process.

Track Open Seats and Extend Offers

See which school applicants are eligible for an offer and send them a notification with a click of a button.

Automated Assignments

The lottery system assigns open seats and populates the school’s waitlist. Applicants are automatically moved up and down the waitlist based on the school’s rules and priorities.

Instant Responses to School offers

Families can accept or decline an offer through their own device at any time. Schools then have real time access to enrollment numbers and can take immediate actions to meet enrollment targets.

Keeping Student Enrollment Data Secure

 

HIPAA and FERPA compliance

HIPAA/FERPA Compliant

SchoolMint complies with data privacy regulations under the Health Insurance Portability and Accountability Act (HIPAA) and Family Educational Rights and Privacy Act (FERPA).

 

 

collect electronic signatures from parents for school documents

Account-Level Controls and E-Signatures

Set permissions based on school roles to help maintain data security and student privacy. Parents establish a secure e-signature to certify school forms throughout the year.

 

 

 

 

 

transfer data encryption

Data Encryption

Student data is secured with 256-bit Secure Sockets Layer (SSL) encryption during transfer.

 

 

 

student and parent data storied in private secure cloud

Private Cloud Storage

All student information is secured in a protected cloud environment. User permissions are set so that each user has access to only the applicant information they are authorized to view.

Student Enrollment Data and SIS Integration

send data to and from student information system SIS
SchoolMint enrollment software integrates directly with leading student information systems (SIS) and is designed for smooth two-way data exchange with all others. By tapping into the power of APIs and building in data quality checks, SchoolMint helps keep student enrollment data synchronized and up to date while minimizing data duplication and errors.