Application & Lottery Management

Bring your school applications and lotteries online to streamline your enrollment process and gain insight into each step of your application flow. Support families to complete a more accessible enrollment experience right from their homes or on the go using our multilingual mobile app!

Online Application and Lottery Management System

Your Application Process, Paperless

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Custom Online Form Builder

Create application and transfer request forms for each school and grade level, including custom fields, document uploads, and student recommendations. Learn more about Digital Forms & Documents.

Mobile-Friendly Applications and Lotteries

Empower parents to use their smartphones to complete applications, capture and upload required documents, submit transfer requests, check enrollment statuses, and accept or decline offers.

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Improved Family Communications

Increase parents’ engagement and keep them informed through email, text, and voice communications. Effortlessly track these interactions online.

Efficiency and Cost Savings

Save countless hours of staff time and cut down significantly on the costs of printing, mailing, file storage, and paper.

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Lottery, Waitlist & Offer Management

Flexible Lottery Design

Set up multiple lotteries by school or grade, with different priorities, weights, quotas, timelines, and seat availability. Update your lottery design at any time and run practice lotteries for free to prepare for the big day!

Fair and Transparent School Lotteries

Run as many student lotteries as you need in just seconds using a secure computer algorithm, so your rules and priorities are followed every time. A complete, transparent audit trail will be generated as you go.

Smart Assignments and Waitlists

Automatically assign open seats and waitlist positions, as well as dynamically update your waitlist, based on your lottery design. You can even generate a single “optimal offer” across multiple lotteries if desired.

Offer Management

See which applicants are eligible for an offer and notify them with a click of a button. Families can accept or decline an offer instantly from their computers or mobile devices.

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Data Quality, Reporting, & Analytics

Dashboards and Reports

Visualize how students are moving through the application flow in real time using a variety of maps, charts, and tables. Generate reports that reduce manual work for administrators and help improve the accuracy and integrity of student data.

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Audit Trail

All activities are automatically tracked, and robust audit reports give all the details you need about every change, assignment, parent communication, or action taken within the system.

Data Validation

Reconcile duplicate applications and other data inconsistencies before running your lottery. Auto-correction and auto-populating data fields help minimize errors, and all addresses are validated as they’re entered using Google Maps and USPS.

SIS Integration

Integrate your enrollment data with your student information system (SIS) to optimize the data transfer process and keep student data secure and up to date across your systems. Learn more about SIS integrations.

Data Security

SchoolMint HIPP Compliant

HIPAA and FERPA Compliant

SchoolMint complies with data privacy under the Health Insurance Portability and Accountability Act (HIPAA) and Family Educational Rights and Privacy Act (FERPA).

School Enrollment Management System

Custom User Permissions

Custom, account-level permissions and controls allow you to maintain data security and privacy, and ensure that each user can access only the appropriate portions of the system.

School Enrollment Management System

Data Encryption

Data is secured with 256-bit Secure Sockets Layer encryption during transfer; backups are encrypted using the same standard.

Private Cloud Storage

All information is secured in a protected cloud environment with scalable capacity and best-in class security measures.