Bring your school registration process for new and returning students online to improve efficiency and transparency. Ease the burden on parents with a multilingual, mobile-friendly app that allows them to complete registration forms, packets, and fees through their smartphones.
Bring your registration and re-enrollment online to save countless hours assembling paper registration packets and manually entering data. You’ll drastically reduce printing and mailing costs, gain visibility into your registration data, and improve families’ experience enrolling in your schools.
Convenient for Families
Parents submit all registration requirements and uploads in minutes through a mobile-friendly app. No need to take time off work or re-enter the same information again and again. Forms can even be set to a family’s preferred language.
Easier for Staff
Registration forms can be routed through the system based on the information parents enter. Automatic alerts are triggered when registrations are complete, and reports show any forms or requirements that are missing.
Designed for Your Process
Registration Packets & Fees
Manage and track all components of your registration process — forms, document uploads, event RSVPs, and one-time payments — from one secure online location. Payments are processed securely through the system.
Collect and track student transfer requests if your registration process includes options for within- or cross-district school transfers. See our Open Enrollment solution page for more on transfers.
Set up a separate re-enrollment process for returning students, and their forms will pre-populate to make it even easier for parents to re-enroll their children.
Year-Round Online Forms
Create and manage custom forms and packets throughout the year — field trip permissions, athletic forms, health forms, media release forms, etc. Learn more about Digital Forms & Documents.
Manage key enrollment and cut-off dates for each of your schools. Schedule registration events like open houses and tours, and track event RSVPs from families.
Connect the data collected during registration with your student information system (SIS) to keep student data synchronized and up to date while minimizing data duplication and errors. Learn more about SIS Integration.
Send and track group notifications and individual messages all year — not just for registration.
Email, Text, and Voice Messaging
Communicate with families using the method they prefer — email, text message, and/or voice message.
Save time by sending “bulk” messages to groups of recipients, by school, grade, or enrollment status. Store messages as templates to reuse or revise at a future time.
Automatically track a log of all communications with families over time, and enter notes to share additional context about a student record with your administrator team.
Data Quality, Reporting & Analytics
Dashboards and Reports
See enrollment data and trends at a glance, and create reports in a variety of easy-to-analyze formats — bar charts, pie charts, tables, and maps.
Real-Time Status Tracking
Parents can check their student’s registration status on their mobile device at any time, day or night, and administrators can track registration progress and enrollment numbers in real time to inform their planning.
Auto-correction and auto-populating data fields help minimize errors. All addresses are validated as they’re entered using Google Maps and USPS.
Automatic Audit Trail
All system activities are tracked, and robust audit reports show all the details you need about every form, communication, or change made to a student’s profile.
HIPAA and FERPA Compliant
SchoolMint complies with data privacy under the Health Insurance Portability and Accountability Act (HIPAA) and Family Educational Rights and Privacy Act (FERPA).
Custom User Permissions
Custom, account-level permissions and controls allow you to maintain data security and privacy, and ensure that each user can access only the appropriate portions of the system.
Data is secured with 256-bit Secure Sockets Layer encryption during transfer; backups are encrypted using the same standard.
Private Cloud Storage
All information is secured in a protected cloud environment with scalable capacity and best-in class security measures.